And if you are using a topic or task-based approach to site navigation, then stakeholders should identify clear section labels. You can pick and choose from a variety of templates as appropriate to your organizations needs. In this post you'll learn: What an announcement email is and what you should include in one 20 examples of great launch emails (with takeaways) to inspire your own campaigns How to time an automated product launch email . We discuss the latest best practice trends to guide the design of your intranet. Make sure that you regularly review the content and remove any out of date or obsolete information. Do away with complicated track changes and emailed versions of documents. When a company sends an organizational announcement, management has determined that it's a message that everyone in the organization should know about. Announcement Email Sample with Example. Celebrate the career of the retiring employee. How Has Intranet Technology and the Workplace Changed? A company is not a company without its people and mostintranetsare about the people. Visually engaging, they welcome users to the page. Happy Hour 2: Relay new hires' hidden talents or most embarrassing moments. We start this chapter by looking at best practice trends in IA. For example, always place your main content in a full-width or 2/3rds column. Page, section, and content headings need to be specific and relevant. Whatever the particular pain point is in your organization whether it is communications, employee engagement or managing information like a great many other companies before you, youll find that the intranet quickly becomes an essential part of your business operations. The site map has to make sense in the context of the organization. Keep employees connected in a remote working setup. It also allows a company to reach out to an existing customer base . For example, HR Cloud users can connect and data with point-of-sale systems using Microsofts Power BI. Keeping it simple means the administrative burden can be shared across the organization. The onset of the COVID-19 pandemic has led to the creation of the Crisis Communication template. A project go-live announcement email is the perfect vehicle for that. This eliminates the need to search for hard-to-find information on a non-intuitive site. Example #2: Informal recognition with a "kudos" in healthcare. Employees can self-manage their profiles, updating and refreshing the information as required. HR will have a parent page, which will be the gateway to all HR informationand data. While the intranet doesnt have to be a carbon copy of your public-facing website, it makes sense to have some cross-over. Embedding Google Docs or Microsoft Office 365 cloud files directly in your intranet provides a powerful solution to several business problems. Information can easily get lost, or errors can creep in so that the form ends up going backward and forwards. Not all of your users require access to edit the spreadsheet data directly. The power of possibility . Content is hidden from the user until they click, and an expandable menu appears. With simple drag and drop fields, its possible to create a fully customizable form and automate business processes. To create a web part, from any site or page in SharePoint, click Gear Icon > Add an app. According to the SHRM/GloboforceEmployee RecognitionSurvey, peer-to-peer recognitionis 35.7% more likely to have a positive impact on financial results than manager-only recognition. The homepage sets the tone and expectations for the whole site. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. Or it could be a detailed employee engagement survey that you carry out regularly. Adding an announcement to the social intranet is just made so easy. For example, Ben in Marketing should not be able to access private payroll information. And managers have more oversight of where things are at and any potential bottlenecks. And from an organizational perspective, how much time is wasted searching for files and documents? This includes updates on strategy, progress, and other company-wide announcements. SSO provides gateway entry, so employees only need to log on once to access all tools. This certainly makes ongoing management and maintenance easier. Example #6: Giving employees valuable . For example, an employee can post certain announcements to the social feed, including welcoming new hires, sharing employees personal events (a new baby! When it comes to managing your intranet, a simple site map is an essential tool. The choice is yours. The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. And within those Channels, we can choose to make a permanent announcement and pin it at the top, or an article, for longer content, or a . This practice is extremely helpful in showing the entire workforce that the company appreciates their contributionsno matter how smalland how their efforts support larger accomplishments. Naming the intranet. Restrict access to relevant staff only using the intranets page permissions feature. And they can also limit access to pages. Intranet welcome message example 4: Staff handbook. JPEGs or PNGs are the best choices. Provide ready access to popular tools and content. Available on. Local News & Announcements Using Workmates kudos feature to encourage employees to recognize and reward their peers is an efficient tool to create a collaborative and enthusiastic work culture in hospitals, clinics, and beyond. Use the intranets integrated forum feature to support collaboration and project work. And it promotes a friendlier, more people-focused company culture. Six Real Company Intranet Examples, and Why They Work. Give it a name and hit Create. Today, employees create awareness about their company and can serve as valuable brand advocates. Clinked is a white-labeled intranet app for businesses. You can then embed the video in an iframe or widget on your intranet. A site map identifies the overall structure of your intranet site. Here is an administration example taken from a MyHub Intranet site. Simple to use, CSS makes designing your intranet page easy, including colors, fonts, margins, and layout. Leveraging profile data via Active Directory data, permissions and site memberships, preferences and subscriptions, means that a person can have a homepage that is full of content that is truly relevant. Let's say you're introducing a new intranet to reduce reliance on email, paper notices and IMs for several types of the content in your company. This email is in which you share the name, images, and details of your product. Older generations, however, tend to navigate through the pages to find the information they are looking for. Its also a popular tool with recruits, and many companies have made it part of the onboarding process. During that time, they have always been dedicated to . Easy to set up, intranet-based polls and surveys save time and cut down on external consultants costs. And your intranet will be a wasted opportunity if employees cannot easily and quickly find the information and tools they need. [Name of employee] has been working at [company] for [X] years, and played a vital role in [achievement]. Its a central hub designed to make it easier for employees to access all they need to get the job done. And its the same simple process to change any of the settings on your page. Heres an example: sub-heading Travel Policies > Hotel Expenses (hyperlink). The best way to retain great employees is to ask them what they like about their jobs and what the company can do to improve their work environment. Page header images and banners at the top of each page are a great design feature. Easily embed assets and have centralized permissions applied. Lets use the example of the human resources (HR) department to illustrate how to put together a site map. They encourage a community approach to share and managing . First impressions really do count. However, the most common and important types are in-app messages, emails, and social media posts. Given the sensitive nature of the intranet information, its likely some pages will need to be secure. First, set up the announcements list. "It is my privilege to promote [employee name] to [new job title].". This enables connected workflows and easy data retrieval. Ask all staff/key volunteers to change their email signature. Just like sharing your public roadmap, it's also a great way to let potential customers see that you're constantly improving. While drawing up your site map, its a good idea to consider any appropriate page permission restrictions. Storing all company data and information on your intranet means staff know exactly where to go. Want to know what employees really think about your company? And you can also integrate other commonly used apps such as Salesforce and Dropbox. The intranet was, as such, of little value to employees, if not a waste of resources. A great example of how to do it is shown below. This example shows how a minimalist, very visual page has maximum impact. Many companies recruit internallythrough email. Even worse, it could see employees seeking alternative tech solutions. . Even better, no great technical expertise is needed. On the smaller screen format, they work much better than mega menus. In todays digital workplace, your intranet has to be optimized for mobile devices. Launch video. Graphic or text clues ensure employees understand where they are on the site and how pages are connected. Hello everyone, Please let's welcome the new member of our organization: Joyce Abraham Joyce has been a part of the [name] industry for the past [number] of years and has worked with prominent brands such as [names]. Remote working has exploded since the onset of Covid-19. Say goodbye to emailing someone for the latest form or document; say hello to enabling the entire workforce to focus on higher-value initiatives. Amplify the office atmosphere and experience through increased employee recognition and engagement. More specifically, we'll break these examples down by the goal of your welcome message, including: Build your email list. The following section showshow intranets help companies become more effective. Unlike email, intranet users can verify that announcements get read through analytics or by using push notifications. Have a countdown for "something big" happening on launch day, but don't tell them what it is. Clinked. Employees shouldnt have to work hard to read the text or locate information, so be careful in the choices you make. Communicate the purpose of the intranet with emphasis on your organisation's needs. Limit yourself to what your intranet needs to do to relieve those organizational pain points. This popular feature will improve engagement and empower employees. And its a big tick for businesses looking to be greener and reduce their paper consumption. Instead, pick a format that works well on both the web and mobiles. A well designed, engaging company intranet that is intuitive and user-friendly quickly captures your employees' attention and inspires them to use it on a daily basis, turning the company intranet into a business-critical tool. Internal Communication Examples of Leadership Comms. While there are many benefits to an intranet, here are some of the most compelling: Improves internal communications: The most effective intranet solutions encourage communication by empowering workers to access and share information. Two heads are always better than one, and forums are a great place for employees to collaborate. Today at the SharePoint Conference, we announced several new innovations for the intelligent intranet, powered by Microsoft 365. Company Intranet Examples. All the best-of-breed intranets have a simple, minimalist look that is easy on the eye. Fully customizable intranet templates save time and hassle. You can welcome staff with a single liner such as, "Welcome to the company! Employee profiles help workers to get to know each other, especially during onboarding. The first thing that hits you is the happy, joyful image. And use your imagination in considering other media to get your message across. 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